What to expect
The Rails Girls Summer of Code is about supporting the students on their way into the Open Source community. Below you’ll find everything you will need during the summer. The suggestions and best practices from former years will help you set up a good working environment and support you in having a successful and fulfilling Summer of Code.
Your Support Network
The most important part in a community is the support people give to each other. Rails Girls Summer of Code provides a comprehensive support network that will help you and your team pair in all project related aspects.
Coaches and Mentor
The core team will be you and your pair along with your coaches and the mentor of your Open Source project.
The coaches will work side by side with you during the program, explain coding steps, teach you troubleshooting skills and generally support you in your day-to-day programming work. During application time, coaches are supposed to assist you in finding a suitable project and project issues that fit your skill level.
The project mentor is like a product owner of the Open Source project you’ll work on. They have an insight on what issues need to be worked on and - at the same time - guide you in finding the right issues for you.
Communication should always take place as a team so everyone is on the same side. Also, set up schedules for coaching times and calls with your mentor at the very beginning of the program!
Each team will have a supervisor who keeps an eye on the general well-being of the project’s progress and assist you in the non-coding aspects of the Rails Girls Summer of Code. As such, the supervisor will keep in constant contact with you and will be the go-to person whenever you have a question or problem your coaches or mentor can’t solve.
You will have weekly calls with your supervisor. At the beginning of the program, agree with your supervisor on a time and day for the weekly calls.
Sometimes your coaches won’t be available, but that one code snippet just won’t work. For these cases, we will provide a Helpdesk chat where developers will help you getting forward with your issue.
As soon as we have setup the details for the Helpdesk, we’ll post the link to it here.
Since Rails Girls Summer of Code is a community event, we also want to connect the students amongst each other so they can share their experiences. We’re currently in the process of setting up these structures for you and will publish updates closer to the beginning of RGSoC.
A primary goal of Rails Girls Summer of Code is to be inclusive to the all of our part-takers - participants, coaches, mentors, supervisors and everyone in the organizing team, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, ethnicity, socioeconomic status, and religion (or lack thereof).
We have a Code of Conduct in place and will again set up a trust committee that consists of both people involved with organizing, and externals. You can contact the person you feel most comfortable reaching out to.
And if all else fails, we are always here to support you. Send us an email at email@example.com and we’ll figure out the rest together.
Now there’s only one thing left to say: Use all the channels there are and ask all the questions you have!
Project and Team Setup
Most of the aspects mentioned here, need to be done at the beginning of the program. Follow these steps and you’ll have a great setup for all the activities.
Github Private Repo
A separate Github repo is the best place for your team to organize the issues to work on. We will provide a private repo for each team so you can safely get on with your work.
The daily log is a short list of things you do each day – a summary in the form of bullet points is perfectly fine. The Teams App will be the place to put these.
Besides keeping your team in the loop, it’ll get you familiar with good team practice, and with the high level of transparency that is typical for Open Source development. It will also help you greatly with self-reflection.
We recommend to either combine the daily log with a morning standup meeting or fill the log at the end of the way.
Set up a shared calendar for you and your pair and schedule regular, dedicated times for checking on your schedules. Once a week is minimum. Besides recurring events such as communication to your mentor and supervisor, there will be single social events (see below) that shouldn’t get lost.
Here you’ll see a sample schedule for one week. It serves as a guide and gives you an impression on how to organize your Summer of Code.
Please be aware: This is just an example. The actual dates will vary. Especially, the calls will depend on how the mentor and the supervisor will have time. Also, RGSoC Social Stuff will sometimes take more, but mostly way less time.
Onboarding Call (Google Hangout)
We will start the program with an Onboarding Call, using Google Hangout.
Please make sure you have a Google account so you can join the Hangout.
Please make sure, you have a Twitter account. It can be either your personal one or a team account which you and your pair will be setting up for the program.
We will use Twitter for at least the conference ticket raffle and most likely for other social and fun events. Besides, it’s a great place to get news and updates from the RGSoC world.
Optional: Your Own Team Blog
If you are a blogger and write about stuff of your interest anyways, why not set up a dedicated RGSoC team blog? Or maybe you wanna start blogging for the Summer? We can only support this. But we also state explicitly, that a blog is not mandatory.
A blog can be a great place for a more general recap of your project work, or reflections about your learning time and experiences, or reports about events you took part.
If you have any concerns or questions on these points, please contact us at firstname.lastname@example.org before the start of the program.
Social Events and Conferences
Rails Girls Summer of Code is a community-based program. And, of course, we want to tell the community what happens here. While we naturally want you to focus on your coding, the Rails Girls Summer of Code includes getting in touch with the community and spreading the word.
Here we need you. Tell people about what you are doing! As a side effect, you can start giving back to the community right away. Spreading the word will get more and more people known to the program and helps us in reaching out to supporters and contributors in the upcoming years.
Blog Posts for the RGSoC Blog
We ask you as a team to write two blog posts for our central blog. The first will be an introduction (following a questionnaire) and is done at the beginning of July. The second post is due at the end of September and will be a summary of your project experience. You can write in whatever type of post you like, text, images, a video, …
Community Events and Conferences
At Rails Girls Summer of Code you work hard and learn new stuff every day. To make this an even more complete experience for you, we’d like you to join your local developer community and, if possible, even attend a great conference.
We’ve gathered more information about this topic in the Conferences section.